Copyright © 2025 National Fitness Productions. All rights reserved.
Exhibiting at TheFitExpo is an exciting opportunity to showcase your brand to a large, engaged audience of fitness enthusiasts and industry professionals.
If you are a first-time exhibitor, we know you might feel overwhelmed by the process, but don’t worry—we’re here to guide you every step of the way! Below are helpful tips and resources to make your experience as smooth and successful as possible.
Exhibiting involves several costs beyond just the booth rental, but each expense adds value to your event presence:
Booth Rental Fees: Your booth is your marketing space, and renting premium spots at our event guarantees access to high foot traffic.
Union Labor Costs: Certain tasks like booth setup or electrical work require union labor, ensuring your booth is set up safely and efficiently.
Material Handling: Shipping items to our venue? Material handling ensures your items get from the dock to your booth without hassle.
Additional Services: Wi-Fi, electricity, furniture rentals, and custom signage can make your booth stand out and help maximize visitor engagement.
Tip: Most experienced exhibitors suggest budgeting 1.5x the booth rental fee to cover all additional expenses. For a detailed breakdown and to make budgeting easier, check out our [Budget Checklist] (link to resource).
Your booth is your stage! Here are some quick tips for making it a hit:
Design for Engagement: Use bright, clean designs that reflect your brand. Interactive elements (like demos) can attract and engage visitors. A smile goes a long way!
Marketing Materials: Bring plenty of branded materials—flyers, business cards, and product samples can leave a lasting impression.
Tech & Visuals: Consider using video walls, touchscreens, or tablet displays to dynamically showcase your products and services.
Need help designing your booth? We’ve got you covered—reach out to our team for tips, or check out our Booth Design Inspiration Gallery below. Read the full design requirements here.
We understand union regulations might sound intimidating, but they ensure the safety and smooth operation of the event:
Union Labor: For certain tasks like moving large freight or setting up electrical services, union labor is required. However, smaller tasks like hand-carrying items can be done by your team.
Expo CCI: Our official partner Expo CCI offers a variety of services, and we make sure the process is easy to navigate—no stress required!
Our team is happy to help with scheduling union labor and answering any questions—reach out to us for support! You can also read our [Union Guidelines] for more info.
We make shipping and logistics easy:
Advance Warehouse: Ship to our Advance Warehouse to avoid delays and ensure your materials are waiting at your booth.
Material Handling: Let us handle the heavy lifting—our material handling service will take care of moving your items from the loading dock to your booth.
Tip: Ship to the Advance Warehouse to avoid the day-of rush! Learn more about shipping in our [Exhibitor Services Login].
We offer multiple ways to boost your brand’s visibility at TheFitExpo:
Sponsorship Packages: Gain premium booth placement, brand exposure, and more by becoming an event sponsor.
Enhanced Directory Listing: Make sure your brand is front and center in our event materials. Upgrade your exhibitor directory listing for extra exposure.
Contact us to explore sponsorship opportunities or upgrade your directory listing!
Boothmanship is all about how you conduct yourself in your booth during expo hours. It’s one of the most important factors in having a successful experience at TheFitExpo, where energy, engagement, and connection are everything. Here are some tips to help you make a great impression:
On average, exhibitors make 6 meaningful connections per hour.
55% of communication at expos is non-verbal, so pay attention to body language.
86% of what attendees remember is linked to how booth staff interact, act, and communicate.
Six weeks after the show, attendees may forget your booth setup, but they will remember you and how you made them feel.
Attendees at TheFitExpo are passionate about fitness, energetic, and ready to learn. Here’s how to make your booth staff memorable:
Be Enthusiastic: Show genuine excitement about fitness, wellness, and the products or services you offer.
Stay Professional: Maintain a positive demeanor, even during busy or stressful times.
Know Your Products: Be prepared to answer questions about your products, services, and any promotions you’re offering.
Be Friendly: Greet every attendee with a smile and a welcoming attitude.
Treat Attendees Like Guests: Think of attendees as visitors to your home—make them feel welcome, heard, and valued.
To make the most of your booth presence, follow these guidelines:
Be Approachable: Smile, make eye contact, and engage with attendees as they approach your booth.
Look Presentable: Dress according to your company’s dress code, keeping a neat and professional appearance at all times.
Mind Your Body Language: Avoid crossed arms or distracted behaviors like looking at your phone.
Stay Informed: Familiarize yourself with all product details, promo materials, and the needs of TheFitExpo audience.
Step Away for Breaks: If you need to eat, take a call, or handle emails, do so away from your booth to maintain professionalism.
Be Respectful: Represent your brand positively and professionally. Avoid discussing confidential information or speaking negatively about competitors.
Wear Your ID Clearly: If you have company name tags, wear them on your chest or right shoulder so it’s visible during handshakes. Make it easy for people to remember you.
Prepare for Conversations: Have a few icebreakers ready to start engaging conversations and make attendees feel comfortable.
Use these boothmanship strategies to make the most of your experience at TheFitExpo and to build connections that last beyond the event!
To make the most of TheFitExpo, it’s important to start strong before you even arrive. Here are a few steps to ensure you’re fully prepared:
Set Your Expo Goals:
Decide what you want to achieve at TheFitExpo. Is your goal to make sales, increase brand awareness, connect with influencers, or launch a new product? Having a clear goal will shape your strategy and help measure success.
Let Your Network Know You’ll Be There:
Reach out to your existing customers, industry contacts, and potential leads to let them know you’ll be exhibiting. Share your booth number, any promotions, and encourage them to stop by.
Make the Most of Marketing Opportunities:
Explore TheFitExpo’s marketing and sponsorship packages to increase your brand’s visibility. Options like sponsorships, event signage, and enhanced directory listings can help you stand out and drive more traffic to your booth.
Pack Smartly for Success:
Avoid common packing mistakes by making a checklist of essentials like marketing materials, signage, extra business cards, snacks, and comfortable shoes. Don’t forget backup supplies like chargers, extra pens, and hand sanitizers.
Prepare Your Team:
Make sure your booth staff is well-trained and clear on their roles, key messaging, and how to engage with attendees effectively.
Once you’re at the expo, it’s all about making the most of your time. Here’s how to ensure things run smoothly:
Offer Exclusive Show Specials:
Create limited-time deals or special pricing for orders placed onsite. Clearly advertise these deals in your booth and use them to generate urgency and increased sales.
Invest in Lead Retrieval Tools:
Renting a badge scanner will help you collect attendee information quickly and accurately. Use it to streamline follow-up efforts after the show, saving you time and maximizing your ROI.
Stay Hydrated and Energized:
Keep water, snacks, and energy bars in your booth to maintain energy throughout the day. Busy show floors can be demanding, so prioritize hydration and small breaks to stay focused.
Get to Know Your Onsite Contacts:
Familiarize yourself with your Show Manager and Expo CCI representative. They can assist with logistical needs, booth issues, or questions about the event schedule.
Attend Networking Events and Educational Sessions:
TheFitExpo offers networking, seminars, and educational opportunities. Use these to make valuable connections, learn industry trends, and increase your brand’s presence outside your booth.
Monitor Your Booth’s Performance:
Regularly assess what’s working and what isn’t throughout the event. If a particular product or message is attracting more attention, focus on that to increase engagement.
1. Excite your audience by sharing what’s in store at your booth! Highlight any interactive experiences, such as attendee challenges, product samples, exclusive promotions, or the debut of a new product. Give visitors a reason to be excited about stopping by!
2. Spotlight your special guests! Be sure to mention any athletes, influencers, or celebrities scheduled to appear at your booth, or feature them in your promotional content. Their presence can create buzz and draw more attendees to your space.
3. Share your product or service with us! You’re welcome to send physical product samples to the address below or provide digital materials to be featured in social media content created by our team. This is a great way to showcase what you offer and increase visibility online.
Ship marketing kit or physical samples to:
National Fitness Productions/ TheFitExpo
722 Americana Way #201, Glendale, CA 91210
*Please note: Collaborative posts are reviewed by TheFitExpo’s social media team and posted to our feeds on a first-come, first-served basis. Our Social Media team will reach out via DM if the content is not approved for our audience. If you need assistance, please do not hesitate to email us!
West Coast’s Largest Fitness Event®
Copyright © 2025 National Fitness Productions. All rights reserved.
How much does it cost to exhibit?
Exhibitor rates vary based on booth size, location, and additional services. For exact pricing and options, refer to the Exhibitor Contract on our website or contact our sales team at Sales@TheFitExpo.com
What is included in each 10’x10′ space?
Each 10’x10′ booth includes an 8-foot high BLUE & WHITE background drape, 3-foot side rail, one 6-foot skirted table (BLUE), two folding chairs, one wastebasket, and one ID sign. Carpet, electrical, and internet service are not included and can be ordered separately through Expo CCI.
What is not included in the booth?
Items such as carpet, electrical services, Wi-Fi, and additional furnishings like extra tables or chairs are not included in your booth package. These items can be rented through Expo CCI, and pricing is available in your Exhibitor Portal.
What are the deadlines for deposits and balance due?
A 50% deposit is required when booking your booth, and the remaining balance is due 60 days prior to the event. Specific payment deadlines are outlined in the Exhibitor Contract.
How are booths assigned?
Booths are assigned on a first-come, first-served basis, with priority given to returning exhibitors and sponsors. If your preferred booth choices are unavailable, we will find a comparable location. Please ensure you’ve indicated your top 3 booth preferences by contacting Marc here.
When will I receive my final booth number?
Final booth numbers will be confirmed approximately 30 days before the event. You can track updates via email or by checking the live floor plan (see Exhibitor section of the website).
What documents are required?
You need to submit a Certificate of Insurance, a California Sellers Permit (if applicable), and any required health permits in order to sample and/or sell ANY consumable product. Please see Food/Supplement Sampling FAQ for additional instructions, forms and deadlines.
What forms do I need to complete my booth application?
1. Booth Contract & Payment
2. Insurance
All exhibitors, sponsors and programming partners are required to obtain a Certificate of General Liability Insurance naming the below entities as additional insureds. Please upload your Certificate of General Liability Insurance to the Cvent account or fax to (818) 230-0468. City and State Government agencies may submit proof of self-insurance in lieu of a COI.
Anaheim Insurance Requirements
https://thefitexpo.com/an-
Los Angeles Insurance Requirements
https://thefitexpo.com/la-
3. Sellers Permit
All exhibitors selling tangible products onsite are required to submit BOE Form 410d and provide a California Sellers Permit. If you do not have one, you can register for a Temporary California Sellers Permit and provide your temporary permit to show management.
BOE Form 410d
https://thefitexpo.com/
Temporary Sellers Permit
https://www.cdtfa.ca.gov/
Out-of-State Sellers
https://www.cdtfa.ca.gov/
4. Health Permit Application & Sampling Authorization
What forms do I need to exhibit?
Other than the Exhibitor Contract and Payment forms, please read the Required Forms section and return documents to helen.thefitexpo@gmail.com. Ensure that your insurance certificate, health permits (if applicable), and sellers permit are all submitted by the deadlines provided in the Exhibitor Portal.
What kind of insurance do I need?
All exhibitors must provide General Liability Insurance with coverage of $1,000,000 per occurrence and $2,000,000 aggregate. The insurance must name National Fitness Productions/ TheFitExpo, Expo Convention Contractors, and any other entities listed in the Exhibitor Contract as additional insureds. See the Required Documents section for city-specific insurance requirements.
What are the rules regarding booth decorations and structures?
Booth decorations must follow fire and safety regulations. The maximum booth height is 8 feet for standard booths, and any structures extending beyond your booth footprint require prior approval from show management. More info is in the Booth Design FAQ.
Are there fire regulations for canopies or large decorations in our booth?
All fabrics and materials in the booth must be certified as “Flame Proof” or “Flame Retardant” by the California State Fire Marshal. Flame proof certificates must be kept in the booth for Fire Marshal review. Flame proofing certificates from other states (or countries) will not be accepted. If the Fire Marshall cannot locate proof of certification tags on your decoration, they will leave a notice with instructions on how to provide documentation to them directly prior to show opening. Otherwise, you will need to take down the canopy/tent or decoration. Read the Anaheim Fire Marshal info for Exhibitors: https://www.anaheim.net/DocumentCenter/View/50634/Exhibitor-and-Event-Info
Can we hold contests or giveaways in our booth?
Yes, but they must remain within your booth space and not obstruct aisle traffic or disturb neighboring booths. For full details on booth activities, see page 9 of the Welcome Kit.
Can we play music in our booth?
Yes, as long as it is kept at a low volume. If the music disturbs nearby exhibitors, you will be required to lower the volume. See the Amplified Sound Policy.
Can we distribute samples and literature outside of our booth?
Printed matter, samples, lead magnets, etc., must be distributed only from within your booth space footprint.
What is the Amplified Sound Policy?
We respectfully ask that you keep your music and/or PA systems to a level that does not adversely impact your neighboring exhibitors. If complaints are received, security will ask you to turn down the volume to a reasonable level. You must keep the volume at that level for the duration of the show. Please also refrain from playing media containing profanity or other objectionable material. We strive for a family-friendly environment at The FitExpo.
What are the requirements to activate Blood Draws/IV Infusion/Med Spas in our booth?
Approval for these services require additional forms and professional liability. Please inquire for full details.
Is this a Union facility?
Yes. All the convention centers are Union regulated. Exhibitors must comply with local union rules and regulations. Exhibitors who plan to have an EAC (other than Expo CCI, the official contractor) unpack, erect, assemble, dismantle and pack displays and/or equipment must abide by the rules set forth by the exhibitor manual. It is the exhibitor’s responsibility to advise its independent contractors of all the rules and regulations. No one under the age of 18 is permitted in on the loading docks, in truck bays or in the loading dock yard; or in the exhibit hall during move-in/move-out.
Do you have rules about CBD sales?
Any properly licensed business may provide samples or sell exclusively hemp derived topical CBD. Cannabis derived CBD is not allowed. Per state law, proper labelling is required on all products. ABSOLUTELY no CBD consumables can be sampled or sold at any time. Vaping products not allowed per no smoking policy. Please abide by the CDPH FAQ per CBD Guidelines at TheFitExpo. More info: https://thefitexpo.com/cbd-
What are the safety guidelines?
Airspace (Balloons, Drones, etc.): No devices may be flown or tethered within the confines of the Exhibit Hall. This includes helium balloons and helium filled products, drones, or any lighter than air objects either powered or unpowered.
Aisle Obstruction: Any demonstration or activity that results in excessive obstruction of aisles or prevents ready access to a nearby exhibitor’s booth shall be suspended for any period specified by show management. All demonstrations and/or activities must take place within the confines of your booth.
Building & Equipment Protection: Nothing shall be tacked, stapled, nailed, screwed, taped or otherwise attached to the drapes, columns, walls, floors, doors, or other parts of the building or furniture.
Flammable Materials: No flammable fluids, substances, or materials of any nature, including decorative material, which is prohibited by national, state, or city fire regulations may be used in any booth. If you have an overhead tent in your booth space, proof of fire retardant material is required to be in the booth at all times. Helium balloons are prohibited. All curtains, drapes, and decorations must be constructed of flameproof material. The use of lanterns, candles, and fog machines is prohibited.
Security Information: Security is a major concern at every exhibition. It is crucial that every exhibitor work closely with show management to ensure that the exhibition is as secure as possible. Every effort has been made by show management to ensure the safety of your property. After regularly scheduled exhibit hall hours, the exhibit hall will be locked, when possible. Show management’s objective is to implement reasonable measures designed to minimize the risk of loss of your property. However, because such reasonable measures cannot absolutely guarantee the prevention of loss, the facility, National Fitness Productions, show management, and Expo CCI are not liable for any loss of merchandise or equipment from your booth before, during, or after the event. It is ultimately your responsibility for safeguarding your exhibit.
Suggestions/Precautions:
• Ship in locked trunks or crates; Make sure your cartons are securely taped or banded
• Do not indicate the contents of boxes
• Do not leave your booth unattended during the set-up period
• Avoid leaving small, easily concealed items in the booth overnight (i.e.: laptops, cellular phones)
• Never leave your booth unattended during show hours
• Cover displays during non-show hours
• Do not, under any circumstances, leave merchandise in stored containers
• Pack your entire exhibit as soon as the move-out period starts
• Report any theft immediately to the security office
• Hire security to be assigned to your booth during non-show hours
What services are available?
We offer a range of services, including electrical, Wi-Fi, furniture rentals, signage, and material handling. Details and pricing can be found in the Welcome Kit and your Exhibitor Portal.
Can I rent booth furnishings?
Yes, you can rent additional furnishings like tables, chairs, and displays through Expo CCI. You can place your order through the Exhibitor Portal.
When will I receive the Exhibitor Services Kit?
The Exhibitor Services Kit will be available at least 60 days before the event. The Exhibitor Login from Expo CCI will be provided to the primary contact on the Exhibitor Contract.
Where can I store my boxes/stock/luggage?
On-site storage for boxes, stock, and luggage is available through Expo CCI. Storage options and pricing are provided in the Exhibitor Portal. Alternately, you can store luggage at hotel concierge after you check-out.
How do I get a login for the Exhibitor Portal?
Once your Exhibitor Contract is processed, login credentials for the Exhibitor Portal will be sent to the primary contact listed on the contract. If you don’t receive the login, check your junk folder and/or email info@expocci.com directly for assistance.
Where can I order signage, banners, etc.?
Signage, banners, and promotional materials can be ordered through the Expo CCI Exhibitor Portal. Pricing and ordering instructions are found in the Exhibitor Portal.
Where can I order electrical, monitors or WIFI?
Service providers for those services are listed in the exhibitor kit. Login to the exhibitor portal to access more information.
Can I sample food, beverages, supplements, etc?
Yes, but you must complete a Temporary Health Permit (TFF) and submit all required forms. Sampling is limited to 2 oz portions for both food and drink. Refer to the Health Permit Packet for forms and additional information.
Exhibitors who are sampling food, beverage, dietary supplements, or anything else that is meant for an attendee to eat, taste or drink must have a temporary health permit and sampling authorization specific to this expo and this convention center. The complete health information packet with the rules and regulations will be sent in a separate email.
I have supplements, no food. Do I still need a health permit?
Yes. All county health departments define anything that an attendee can eat, taste or drink as FOOD.
I have pet food or pet treats. Do I still need a health permit?
Yes. Pet food and pet treats also require a health permit.
How do I get a health approval for my samples?
Submit the TFF Health Permit Application, along with the fee and required documentation, to show management before the deadline. Full details are in the Health Permit Packet.
Here is information to help you determine your permit category:
LOS ANGELES: https://thefitexpo.com/los-angeles-health-permit-flowchart
Where can I purchase or rent a hand washing station?
You can purchase or rent hand washing stations from most convention centers. Most exhibitors bring their own (e.g., insulated igloos available on Amazon or Home Depot). A hand washing station is required for all food and beverage booths (see the Health Permit Packet for full details).
Where can I purchase ice or water for my booth?
You can order onsite at concessions or pre-order ice and water delivery by contacting the catering company at the convention center. Click on the Deadlines & Contacts link for contact information.
How do I get health approval for my samples?
Complete and submit the TFF Health Permit Application and Sampling Authorization Forms. Include a copy of your manufacturing public health permit (FDA/PFR or CDFA), product images, and labels with ingredients. Full guidelines are included in the Health Permit Packet.
What is the Health Permit Packet?
The Health Permit Packet contains all the forms and guidelines to prepare you to sample and/or sell consumable products at TheFitExpo. The packet is sent to the primary contact on the exhibitor contract or you can download here:
ANAHEIM: https://thefitexpo.com/health-permit-packet-anaheim
LOS ANGELES: TBD
Can I sample or sell CBD products?
Any properly licensed business may provide samples or sell exclusively hemp derived topical CBD. Cannabis derived CBD is not allowed. Per state law, proper labelling is required on all products. ABSOLUTELY no CBD consumables can be sampled or sold at any time. Vaping products not allowed per no smoking policy. Please abide by the CDPH FAQ per CBD Guidelines at TheFitExpo.
How do I become a sponsor?
Contact our Sponsorship Sales Team for available packages, including branding and advertising opportunities at sales@thefitexpo.com
I want to be a speaker. How can I be included in your program?
If you’re interested in speaking, please submit a proposal to our programming team at sales@thefitexpo.com
What is included in the basic online exhibitor directory listing?
The basic listing includes your company name, company description, show specials, special guest appearances and company logo. You can upgrade your listing for enhanced visibility and other features. Contact us for more information at sales@thefitexpo.com
Can I get access to the Exhibitor or Attendee Lists?
TheFitExpo does not rent, share, or sell your email or physical address to any third parties or list brokers. In addition, exhibitor and attendee lists are not provided or available to any exhibitor, attendee or programming partner. Please be advised that if you are contacted or approached about purchasing any lists related to TheFitExpo, do not respond or engage. These scammers are phishing for your financial information and will likely sell you a dummy list. We encourage you to block the sender, delete the email, and report scammers to the U.S. Federal Trade Commission fraud division at https://reportfraud.ftc.gov/#/
Each 10′ X 10′ space comes with four exhibitor passes. There is no need to pre-register or send staff names. Bring ID to the Exhibitor Check-In kiosk at the back of the hall during move-in or in the convention lobby on Saturday and Sunday to pick up your exhibitor wristbands. Additional exhibitor wristbands can be purchased onsite for $20 per day ($30 for the weekend) or by submitting your inquiry and attached payment form to robyn.baer@thefitexpo.com. Purchasing your team’s wristbands ahead of time may simplify the live check-in process.
*Exhibitors are allowed admittance to the exhibit hall 2 hours prior to the show opening and must leave the exhibit hall ½ hour after the exhibit hall closes. Fire Marshal regulations prohibit dismantling exhibit space prior to close of show out of safety concerns for attendees and persons on the show floor.
Children Under Age 18: Per convention center rules, children under the age of 18 are not permitted on the show floor during exhibitor move-in (installation) days and move-out (dismantle) hours. No exceptions will be made.
Shoes: Closed toe shoes need to be worn at all times in the exhibit halls and docks. No access will be granted to the exhibit halls or docks if the shoe policy is not followed. No open-toed footwear, sandals or flip flops allowed.
Installation & Dismantle: All displays are to be completely installed by 9:00 am on Saturday before the show opens. Dismantling and removal of displays may not begin before 5:00 pm on Sunday and must be completed by 9:00 pm the same day. All installation & dismantle must abide by the local union rules and regulations, which can be found on Expo CCI’s website or in your exhibitor manual.
Can I ship directly to the convention center?
Yes, you can ship directly to the convention center after submitting the Shipment Notification form in the Exhibitor Portal. Material handling fees will apply. We recommend shipping to the Advance Warehouse for on-time delivery to your booth.
Do we have to use union workers to move our items in?
Yes, union labor is required for moving large freight or using motorized equipment. You may hand-carry smaller items, but carts, dollies, and wheeled equipment are restricted. Full union regulations are available in the Exhibitor Portal.
Can smaller vendors load in without union help?
Yes, you can hand-carry items through the front entrance as often as needed. See below for additional info on POV Self-Unload.
Can I unload from my own vehicle at the docks?
Please see below for your four options to unload at the docks.
1) POV Self-Unload, No Pallets.
Approved POV vehicles are personally owned vehicles, sedans, 8 passenger vans, SUVs, small pickup trucks. If you do not have POV, see Option 2.
POV Self-Unload will be staged in a coned-off area. Watch for signs and follow directions of the Union Foreman. Please provide your cell phone number to the foreman). Leave your car light blinkers flashing so the Union guys know you are coming back within 15-20 minutes (please, no longer than that or you will risk getting towed). Then hand carry your items into the expo hall — no dollies, hand trucks or carts with wheels.
2) Trucks / Bobtails / Common Carriers. Check-In at bottom of ramp with paperwork. *Drivers will be directed by onsite Teamsters Union Rep to a dock space when one is available.
3) POV Cartload Service. This is a prepaid service for approved POV (sedans, 8 passenger vans, SUVs, small pickup trucks only). To pre-order, call Expo CCI at (305) 751-1234.
4) Exhibitor Hand Carry. Park in the parking structure and hand carry your items into the exhibit hall. Remember dollies or carts with wheels are not permitted inside the exhibit hall. Note that Convention Center parking structures are CASHLESS and accept Visa, Master Card, American Express, Discover.
Can I set up my own booth?
Yes, exhibitors can set up their own booths as long as no specialized tools, ladders or heavy lifting are required. Setup must be completed by 9:00 AM on the first day of the show. Union regulations must be followed for any assistance required.
Can I use outside contractors to set up my booth?
If you are using your own contractor company to set up and dismantle your booth, you must submit the EAC form located in the Exhibitor Portal to Expo CCI by the posted deadline (30 days prior to show move-in). You must notify your exhibitor appointed contractor (EAC) of all show rules and regulations (i.e., height restrictions, etc.) and the EAC must abide by them.
How many badges come with each booth?
Each 10’x10’ booth includes 4 exhibitor wristbands. Additional wristbands can be purchased before or during the expo by emailing us here.
Can I bring children during set-up?
Per convention center rules, children under the age of 18 are not permitted on the show floor during exhibitor move-in (installation) days and move-out (dismantle) hours. No exceptions will be made.
What are material handling charges?
Material handling charges apply to freight moved from the advance warehouse or dock to your booth and back to the dock, based on weight (starting at 100 lbs). Check the Exhibitor Portal for specific rates and information.
Are there discounted material handling rates?
For those exhibitors planning to give away/sell any type of product, One Way Freight labels and discounted rates are available to you when your shipment contains only product (no booth materials. There are specific instructions regarding the One Way Freight labels and packing your pallets. You will only qualify for discounted One Way freight rates if you use the pre-printed shipping labels found on Expo CCI’s website. Please contact Expo CCI directly at (305) 751-1234 to take advantage of these cost-saving solutions.
Do you accept Fedex or UPS packages?
Shipments that arrive via small package carriers such as FedEx Express Service, UPS small package service or DHL small package service AND do not have a certified weight ticket included with shipment qualifies as Small Shipments. This rate applies to packages weighing under 50 lbs. Please be advised that if you have multiple shipments, they may not arrive at its destination at one time. Therefore you may be charged per each delivery, and minimum charges may apply. Please contact Expo CCI directly at (305) 751-1234 with questions.
How does move-out work?
Move-out begins after the show closes at 5:00 PM on the final day. Empty containers will be returned at that time, usually within 1-2 hours. All booths must be dismantled by 9:00 PM on the last day of the event. Full move-out instructions are available in the Exhibitor Portal.
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